RULES OF THE OLD HILARIANS’ ASSOCIATION
Name
1. The name of the Association is the Old Hilarians' Association.
Purpose
2. The Association is established for the following purposes:
(1) To afford to its members the means of social intercourse, mutual
helpfulness, mental and moral improvement and rational recreation.
(2) To render all assistance within the power of its members to the Bishop
Anstey High School (St. Hilary's).
(3) To promote and assist social welfare work more particularly in relation
to pupils and ex-pupils of the school.
Patron
3. The patron of the Association is his Lordship, the Bishop of Trinidad and
Tobago.
Membership
4. (1) The Association has three classes of members;
- Ordinary members
- Life members
- Honorary members
(2) Ordinary members are members who are past pupils of Bishop Anstey High
School (formerly Bishop's High School (St. Hilary's) hereinafter referred as
"the School") who are admitted to membership on payment of the
requisite fee.
(3) Life members arc ordinary members or persons eligible to be ordinary
members, who pay the prescribed life membership fee.
(4) Honorary members are persons who are not eligible to be ordinary
members but who are admitted to membership on the invitation of the Executive
Committee. Honorary members pay no fees but are entitled to enjoy all the
rights and privileges of ordinary members, save that they cannot hold office.
(5) Membership fees are as follows: (see amendments
below)
(i) $25.00 a year for ordinary members.
(ii) $200.00 a year for life members.
Executive Committee
6. (1) An Executive Committee elected at the Annual
General Meeting will manage the Association and regulate its operation.
(2) The Executive Committee comprises:
- The Honorary Secretary
- The Honorary Treasurer
- The Principal of the School
- seven other members, one of whom shall be elected President and
another Vice President.
(3) At least two members of the Executive must have served on the Committee
immediately preceding.
(4) The Honorary Secretary shall call the first meeting of the Executive
within fourteen (14) days of the Annual General Meeting at which meeting the
Executive shall elect from its members a President, Vice President and
Assistant Secretary.
Officers
7. The Officers of the Association are:
- The President
- The Vice President
- The Principal of the School
- The Honorary Secretary
- The Honorary Treasurer
Standing Committees
8. (1) In addition to the Executive Committee, the
following Standing Committees shall be appointed at the Annual General Meeting:
(i) The Fund Raising Committee, which is charged with planning and
organising fund-raising activities.
(ii) The Programme Committee, which is charged with preparing programmes
for the intellectual upliftment or entertainment of members.
(iii) The School Committee which is to liaise with the Principal and her
staff for the purpose of rendering assistance to any member of the school
community in need of assistance and also to assess the needs of the School
in order to identify areas in which the association can be of assistance;
the Principal shall appoint one member {if the teaching staff of the School
to serve a~ School Representative on the Committee.
(2) Ad hoc Committees may be appointed by the Executive as may be
considered necessary.
(3) Standing Committees and ad hoc Committees are to present written
reports to the Executive at times determined by the Executive.
Annual General Meetings
9. (1) The Annual General Meeting of the Association
is to be held not later than 30th April each year.
(2) The business of the Annual General Meeting is:
(a) To elect the Executive Committee; (see
amendments below)
(b) To present an audited statement of accounts and a full financial
report of the Association showing total assets and liabilities for the
financial year immediately preceding;
(c) To report comprehensively on the activities of the Association;
(d) To appoint an Auditor;
(e) Other business.
(3) Election at the Annual General Meeting is by secret ballot.
(4) Notification of the Annual General Meeting is by publication in the
daily newspapers at least fourteen days before the date of the meeting.
(5) The quorum for the Annual General Meeting is twenty members, one of
whom must be the President, the Vice President or the Principal of the School.
Candidates for Election and Voting at Annual General Meetings
10. Only members whose subscription is not in arrears may be candidates for
Election and election to the Executive Committee or may vote at the Annual
General Meeting
Executive Committee Meetings
11. Only members who have consented to stand for election to the Executive
Committee Committee may be proposed as candidates therefor.
Special General Meetings
12. (1) The Executive Committee is to meet at least once each
month.
(2) The quorum for an Executive Committee meeting is four members.
(3) The Executive shall declare a member's seat vacant where such member
fails to attend three (3) consecutive meetings without the approval of the
Executive or where it is deemed necessary for the efficient running of the
Association.
(4) In the event of the resignation or death of an Executive member, or the
creation of a vacancy under clause 12 (3), the Executive shall appoint a new
member to fill such Vacancy starting with the nominee not elected at the
previous AGM ,who received the highest number of votes. Such appointed member
shall hold office until the next Annual General Meeting of the Association.
13. (1) A Special General Meeting shall be called:
(a) where in the opinion of the Executive Committee circumstances warrant
it; or
(b) where on a written requisition of not less than fourteen members
addressed to the Secretary such a meeting is called for; the requisition
shall state the reasons for requiring the convening of the meeting.
(2) Notification of a Special General Meeting shall be in writing or
published in a daily newspaper, at least fourteen days before the date of
the meeting.
Payment
Cheque payments may be forwarded to:
The Old Hilarians Association
C/o Bishop Anstey High School
145 Abercromby Street
Port of Spain
Trinidad
West Indies
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PROPOSED AMENDMENTS TO THE RULES OF THE
ASSOCIATION
APRIL 2006
It has been proposed and agreed to by members of the Executive
Committee of the Old Hilarians’ Association that the following
amendments be made to the Rules of the Association.
5. Membership fees are as follows:
(1) $25.00 a year for ordinary members.
(2) $200.00 for life members
Amended to:
(1) $100.00 a year for ordinary members
(2) $25.00 for ordinary members applying within one
year of graduation from BAHS.
(3) $500.00 for life members.
Election of Officers
The election of officers to the Executive of the Old
Hilarians’ Association shall be held every two (2) years.
Valerie Bowrin
Secretary
April 15, 2006 |
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